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Review Line item Details Edit /Delete a Response

5. Respond to a Quote

To respond to the Quick Quote Request, select Create New Response from the Request Header.

Your response will begin with a Response Header that already includes your Vendor information from your VSS registration:

• Vendor Name
• Contact Name
• Phone Number
• Email
• Fax Number

Enter the following information at the response header:

Field	Required?	Description
Response Title	Required	Enter a title for your response.
Comments	Optional	Enter any comments you want displayed with the response header.
Attachments	Optional	Select Manage Attachments to open a dialog for selecting files to attach to the response.

Attachments

At the Request Header you will see your attachment file names. You can review the attachments by selecting the file name.

Do not attempt to attach files larger than 4MB. Buyers may not be able to access larger files because of firewall or server restrictions.

Follow these steps to add file attachments:

1. Select Browse to find your file.

2. Select the files you want from your browser’s Find or Open dialog box.

3. At the Attachments screen select
Attach File.

4. Repeat this process for additional attachments.

5. Review the list of Attached files. You can remove unwanted attachments by selecting Delete next to the file name.

6. When finished, select Done.

At the Request Header you will see your attachment file names. You can review the attachments by selecting the file name.

At the Response Header, select Next to continue your response.

For each Response Item, answer the question Do you wish to respond to Item X? by selecting No Bid or Yes.

Select Yes if you want to provide a quote for the item. Select No Bid if you do not want to bid on the item. (To offer the item at no charge, select Yes and set the Price to $0).

Complete the rest of the appropriate fields:

Field	Required	Description
Vendor Part Number	Required	Initially shows an asterisk (*). If the item has a part number, delete the asterisk and enter the number. Otherwise, do not delete the asterisk. Cannot exceed 20 characters.
Price	Required	Enter the price per unit.
Quantity	Required	The buyer has specified a quantity for the Unit of Measure selected. You may need to change the quantity, especially if you have changed the Unit of Measure. Must be numeric.
Unit of Measure	Required	The buyer has specified a unit of measure. You can change it, To review the list of valid units and their descriptions, select Look up Units of Measure.
Comments	Optional	Enter comments to provide the buyer with additional item information, such as a link (URL) to your web site. This field is text only (not HTML), so the buyer can copy/paste your web address into a browser. Cannot exceed 255 characters.
Delivery Date	Required	The buyer’s Need By Date is shown. You can change this field by selecting the month, day, and year the item can be delivered to the buyer.
Brand Name	Required	Initially shows an asterisk (*). You can delete the asterisk to specify a brand name. Otherwise, leave the asterisk. Cannot exceed 50 characters.
Short Name	Required	The buyer has entered a name or brief description for the item. You can change this field. Cannot exceed 50 characters.
Description	Required	The buyer has entered a long description. You can add to or change this field to describe your product/service. Cannot exceed 255 characters.
Lead Time (days)	Required	Enter the number of days after you receive an award that you need to deliver the product/service. Must be numeric.
Met Specs?	Required	Initially shows Yes. If your product/service does not meet specification requirements, select No.
Attachments	Optional	Select Manage Attachments to open a dialog for selecting files to attach to the response. Follow the same instructions given for the Response Header.

Review the data you have entered, then continue:

· Select Next to respond to the next item

· Select Summary to prepare to submit the response. If you skip other items, they will show a No Bid response.

Submitting the Response

You now have 3 options:

• Select Previous to return to the previous screen to edit any information

• Select Submit to send the response to the buyer. A confirmation screen
will show you the number of your submitted response.

• Select Exit to quit the response without saving.

At the Response Summary, review the information for the Response Header and the Response Items sections.

If you select Exit, you will return to the Quick Quote Request Header and your response will not be saved.