Supplier Conference FAQs  |  Supplier Expo FAQs  |  Buyer Conference FAQs
 

When is the Forum?
    Supplier Conference - December 5 - 6, 2004
    Registration: Sunday, December 5, 3:00 p.m. Agenda

    Supplier Expo - December 7, 2004
    Booth set-up: 8:00 - 11:00 a.m.
    Expo:11:30 a.m. - 6:00 p.m.
    Networking reception: 4:00 - 6:00 p.m.

    Buyer Conference - December 6 - 8, 2004
    Registration: 7:00 a.m., Monday. Agenda (Available Oct. 1, 2004)

Where is the Forum?
Holiday Inn Select / Koger South Conference Center
1021 Koger Center Boulevard
Richmond, VA 23235
Phone: (800) 397-1034 or (804) 379-3800
Fax: (804) 379-2763
E-mail: resv@hiselectrva.com
Directions: Holiday Inn Select

How do I register?
Register online. If paying by check, mail Registration Form and check. If paying by credit card, mail or fax form with credit card information. Registration will be confirmed by e-mail when payment is received.
    Supplier Conference Registration Form
    Supplier Expo Reservation Form
    Buyer Conference Reservation Form (Available Oct. 1, 2004)

How do I pay for the Forum?
Pay by check or Visa, MasterCard or American Express. See the Registration Form for mailing and faxing instructions. You may call the registrar to provide required credit card information or to register
by phone.

I registered and have not received an e-mail confirmation. What should I do?
E-mail confirmations will be sent when registration and payment is received and processed.

Please call the registrar handling your portion of the Forum if you have questions.
The registrars are:
    Supplier Conference
    Sherie Sensabaugh, (804) 786-3846,
    e-mail: Sherie.Sensabaugh@dgs.virginia.gov

    Supplier Expo
    Davina Ellis, (804) 692-0315,
    e-mail: Davina.Ellis@dgs.virginia.gov

    Buyer Conference
    Christine Anderson, (804) 371-8363,
    e-mail: Christine.Anderson@dgs.virginia.gov

How do I make hotel reservations?
Call the Holiday Inn Select / Koger South Conference Center at (800) 397-1034 or (804) 379-3800 or book reservations online: Hotel Reservations
Please Note:
When booking hotel reservations, use Group Booking Code: VDP
to receive Forum 2004 room rates.

Where can I find directions to the hotel?
    Holiday Inn Select Map

When are hotel Check-in and Check-out?
Check-in: 3:00 p.m. Check-out: 11:00 a.m.

Where do I park?
Hotel parking is complimentary.

What is on the agenda for the Forum?
    Supplier Conference Agenda
    Buyer Conference Agenda (Available Oct. 1, 2004)

What is the attire for the Forum?
Dress is business casual. Wear comfortable clothes and shoes for walking between workshops and in the Expo.

Supplier Conference FAQs

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Can I register for both the supplier and buyer conference?
Meeting space is limited so suppliers cannot register for the buyer conference. However, we have planned some joint workshops and a joint luncheon.

Are meals provided to suppliers?
Three meals are planned: Dinner on Sunday; Continental Breakfast and
Lunch on Monday.

Supplier Expo FAQs
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What is included in the booth registration fee?
The fee includes a 6’ X 9’ booth with drape partitions, a 6’ skirted table and two chairs, and a sign. Also included are two tickets for the box luncheon on Tuesday, December 7, a Forum program and a list of
Forum participants.

When can I set up my booth?
Suppliers are allowed into the Expo area on Tuesday, December 7 at 8:00 a.m. Booth set up must be completed by 11:00 a.m. Opening is 11:30 a.m.

How many staff members can I bring to the Expo?
Bring enough staff for your booth. You will be given two tickets for the box luncheon on Tuesday, December 7. Additional tickets can be purchased either in advance or on the day of the Expo for $10.

What company is handling exhibit set-up?
The exhibition company is Dunmar Exhibit Services.
Additional information is available at: Exhibit Services (PDF Format)

The exhibition floor plan is available at: Expo Floor Plan

Buyer Conference FAQs

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Do you offer group rates?
Group Rate: the first two registrants from a single agency are $129. Every registration thereafter is $109. A Registration Form must be completed for each person and must show the same agency name and address.
No split registrations.

How many Virginia Contracting Officer (VCO) recertification points are awarded for the buyer conference?
Buyer Conference attendees can earn a maximum of two VCO recertification points. To receive full credit, attendees must register prior to the Monday, December 6 luncheon and participate in the entire conference (including the Supplier Expo) through the closing session on Wednesday, December 8. Attendees also must submit a completed Conference Evaluation following the closing session on Wednesday.

VCO points for attendees registering at a later time or date will be awarded on a pro-rata basis. A certification sheet with instructions will be included in the attendee information packet.

What meals are provided to buyers?
Four meals are planned. Lunch on Monday, Continental Breakfast and Box Lunch on Tuesday, and Continental Breakfast on Wednesday.

In addition, there will be a networking reception with hors d’oeuvres on Tuesday during the Supplier Expo.